How to add a new month

Note: You must be logged in to be able to perform this task.

To add a new month:

  1. Click Add Month from the menu bar.
  2. Select a financial year.
  3. Enter the month you want to add.
  4. Complete the Money Coming In (the company's revenue for the month) and the Money Going Out (the Company's outgoings for the month) areas of the form. You don't need to complete all the fields, but if you do enter data for a particular field, the software performs a sanity check on that data.
  5. Click Add Month to add the month to the spreadsheet.

Year

This drop down list contains a list of financial years. The default is 2008-2009.

Month

Enter up to five characters to describe the month, for example, Jan, Feb, Feb1, mar 1, and so on. The application is very flexible about what you enter, but you should obviously use meaningful names.

This is a compulsory field.

Money Coming In

Amount Invoiced (net)

Enter the total net amount invoiced by your company this month. If you have been working on multiple contracts, add the individual net amounts together, and enter that number here.

This field must contain a value, even if it is '0'.

Bank Interest Received

Enter any bank interest paid into your company bank account this month.

This field must contain a value, even if it is '0'.

Other Revenue

Enter any other revenue paid into your company bank account this month. This might be, for example, revenue from Google Adsense, or perhaps a refund that was due to you.

Note: The value you enter here is not included in the VAT calculation, which is performed when you click the Add Month button. If you want to enter a value for which VAT needs to be added, enter it in the Amount Invoiced (net) field.

This field must contain a value, even if it is '0'.

Money Going Out

Income Tax on Salary(ies)

Enter the amount of income tax paid this month. If more than one person is drawing a salary from your company, enter the combined income tax bill for them here. You can get this information from your/their payslip(s).

This field must contain a value, even if it is '0'.

Employees NI on Salary(ies)

Enter the amount of employees national insurance (NI) paid this month. If more than one person is drawing a salary from your company, enter the combined NI bill for them here. You can get this information from your/their payslip(s).

This field must contain a value, even if it is '0'.

Employers NI on Salary(ies)

Enter the amount of employers national insurance (NI) paid this month. If more than one person is drawing a salary from your company, enter the combined NI bill for them here. You can get this information from your/their payslip(s).

This field must contain a value, even if it is '0'.

Expenses Taken

Enter any expenses that have been taken out of the company bank account this month, which are separate from salaries and dividend payments, for example, travel expenses.

This field must contain a value, even if it is '0'.

Pension Contributions

Enter any pension contributions that have been paid by the company this month.

This field must contain a value, even if it is '0'.

Other Deductions

Enter any additional deductions that will be deducted from the company bank account this month, for example, insurance premiums.

This field must contain a value, even if it is '0'.

Dividend Taken

If a dividend payment has been made this month, enter it here.

This field must contain a value, even if it is '0'.



Comments

Enter up to 100 characters of free format text.

This is an optional field.