The Profiles window is for managing your voice profiles.
A voice profile is a complete set of data on how you speak. In order for MacSpeech Scribe to transcribe audio files, you must have at least one profile; and at every moment you are using exactly one profile (the active profile or current profile).
To summon the Profiles window, choose Tools > Profiles.
In many cases, one profile is all you’ll need. But you’ll need multiple profiles in certain situations:
If different people are using MacSpeech Scribe, each will need their own profile.
If you use MacSpeech Scribe with different audio capture devices, you’ll need a profile for each device.
If you use MacSpeech Scribe with different audio capture devices in different recording environments with different levels of background noise, you may need a profile for each device in each different recording envirnment.
The data for a profile lives on your hard disk as a package whose file extension is .transcriptionprofile. You are offered the chance to set a profile’s location at the time you create it. You may place it anywhere you like, such as ~/Documents/MacSpeech Profiles, however it is recommended that the profile is NOT stored in the /Applications folder. This allows the profile data to be backed up easily. A symbolic link to the profile will be found in ~/Library/Application Support/MacSpeech/MacSpeech Profiles.
It is also recommended that the profile is not stored on removable media or a network share. If the removable media or the network share is unavailable at the time that MacSpeech Scribe is launched, MacSpeech Scribe will not be able to locate the profile.
The first time you use MacSpeech Scribe, you will be prompted to create a new profile.
To create a profile:
In the Profiles window, click the button. A File Save dialog appears (“Name a New Profile”); specify a name and place to save this profile, and click Choose. Back in the Profiles window, choose a spelling system and accent from the pop-up menus at the right. Click Create. You will then be taken to Transcription Training.
To delete a profile:
Select the profile’s listing in the Profiles window and click the button. You can’t do this if there is only one profile.
To set which profile should be the active profile:
Select the profile’s listing in the Profiles window and click Make Active.
Double-click the profile’s listing in the Profiles window.
To dismiss the Profiles window:
Create or activate a profile, as previously described.
Click Close (at the lower right).
The Profiles window contains a checkbox letting you determine whether MacSpeech Scribe, as it starts up, should automatically check, over the Internet, to see if your version of the application is the newest available. You can also check for updates manually by choosing Scribe > Check for Updates.